The Key to a Successful Move: Organization

Tips for making your move smooth and stress-free!

If you’ve moved before, you know there are a thousand details to keep track of and it pays to be organized from the start. If you haven’t experienced a move to a new home, these tips will be especially helpful in keeping you sane and your move on track.

Keep a Binder

Two or three months before your move create a binder specifically for your move and organize it into the following categories:

Checklists. Download our Ayer Moving Timeline for a Successful Move so you know what needs to be done before, during, and after your move.

Utilities. Keep track of utility contact information, appointments, utility contracts and pricing for the utilities in your new location. Also, collect and store info on your current utility companies so you will have information at hand when setting up utilities for your new home.

Moving Companies. Keep estimates from potential moving companies here and when you’ve signed a contract, keep it in this section.

Household Inventory. Available online or from your mover, fill out an inventory sheet so you know exactly what you own and what you will be taking with you.

Schedules. Print blank monthly calendar sheets from WORD and fill in information such as your home inspection date, final home walk-through, real estate closing, moving day and time, utility hook-up times, and more.

Loan Documents. Keep your loan documents here for easy reference until after the move; you can then file them in your home office.

Receipts. Use this section for all purchase receipts that pertain to your move or house. Receipts such as for the purchase of a ceiling fan, faucet, or door lock. If you need to return or exchange anything, the receipt will be easy to locate.

Builder. Place builder contracts, warranties, and other important paperwork here relative to building a home, renovations, or maintenance.

Donations. In preparation for your move, chances are you will donate furnishings and household goods to charitable organizations. Keep a list of all donations and donation receipts in this section.

Important Documents. Place copies of important medical records, school records, and financial documents that you may need to put your hands on in a hurry during the move.

Add some blank notepaper and a few pens so you can jot down important information on the fly.

Use a Color-coded System

Round sticker labels in different colors can be used on boxes and furniture to indicate in which room it is to be placed by the movers. A matching colored paper hung on each room’s door will direct movers to the correct location.

You can write the details of the contents of each box and place the colored sticker on the label, so you will tell at a glance what is in each box and where it is to go.

Create a Packing Strategy

Plan your packing room-by-room. Prioritize the rooms, beginning with the rooms containing non-essentials. This might be a spare bedroom/bathroom, playroom, or the basement or attic. The kitchen and bedrooms should be packed last. Download the guide Tips from the Professional Packers at Ayer Moving.

Use Zip-Top Bags for Toys

Use freezer zip-top bags to keep small toys and their parts together. The bags can then be placed into a box labeled with its contents and destination. This works for toiletries, office supplies, and kitchen utensils. To estimate the number of boxes and supplies you’ll need, use a packing calculator from realtor.com.

Prevent Cord and Cable Tangles

Tie up electric cords and cables and place them inside baggies. Each bag can be taped to its device, or as an option, fold the cord and slip it inside an empty toilet paper roll. Write the name of the device to which the cord belongs on the roll.

Moving Day Essentials Bag

Make a list of what you will need on moving day. This may include medications, basic toiletries, baby necessities, paper towels, toilet paper, trash bags, pet essentials, snacks, and bottled water.  You might also include your wallet, extra car keys, and credit cards, as well as any important documents you may need.

Also include any electronics you use on a regular basis – your phone and tablet, for example, along with their chargers. Pack a change of clothes, pajamas, socks and underwear.

If you are moving with children, you can pack an essentials bag for each of them with a change of clothes, favorite snacks and drinks, basic toiletries, and games, a tablet, coloring book, reading materials and special blankets or stuffed animals.

Create a Tool Basket

Put basic tools in a carryall, like a basket, that you may need during your move-out and move-in. You can simply grab the basket and move it from room to room where it is needed to complete a quick fix-it.

Helpful Moving Apps

Use the power of technology to help you organize your move. Here are some you can check out:

Sortly– Described as “the ultimate organizer app,” Sortly helps users create a visual inventory of their belongings with photos, tags, notes, and more.

Nextdoor– Connect with neighbors, sell household belongings and find local home improvement professionals with the Nextdoor mobile app.

LetGo – Need to purge your stuff before a move? This mobile app makes it easy to sell your belongings at the touch of a button.

Houzz – The mobile app helps users find home remodeling professionals, as well as inspiration for home design and decor.

 

Planning ahead is the sure way to stay organized. These tips can help you stay calm, cool, and collected during your move and ensure that move-out and move-in are successful in every way.

 

If you have questions about getting organized for a pending move, call a professional moving consultant at Ayer Moving & Storage at 1-800-233-MOVE. We will be happy to discuss how they can help organize your move to be stress-free.

Tips for an Eco-Friendly Move

The average American moves 11.4 times in his or her lifetime, making a substantial environmental impact. If you want your next move to be environmentally-friendly, you can reduce your carbon footprint by planning for a “green” transition to your new residence.

Here are some tips for an environmentally-responsible move:

Purge

Don’t move what you don’t need. Sort your items into piles of what to donate, what to recycle, and what to toss. Your “toss pile” should only include items that you can’t use, donate, or recycle.

Use online resources to help you find charitable organizations, like Goodwill, Veterans for America, Habitat for Humanity ReStore, and local schools, libraries, thrift shops, and animal shelters. You can also find electronic recycling centers at E-cycling Central and TerraCycle for guidance on recycling everything else.

Hazardous Materials Are a No-No

Some of the items you will be moving may be harmful to the environment. These materials are prohibited by Federal law to be moved by professional moving companies because of the high-risk of fire, corrosion, explosion, or serious damage during transport. Hazardous items include:

  • Gasoline, Kerosene
  • Motor oil
  • Antifreeze
  • Dyes
  • Pesticides, Fertilizers
  • Paint, paint thinners
  • Cleaning supplies
  • Aerosol cans

Give these supplies to neighbors or friends, if usable, and follow the instructions on the rest of the items to dispose of them without harming the environment.

Packing Materials

You are likely to need specialized moving boxes for wall art, computers, TVs, and fragile dishes, but for everything else, you can reduce the number you’ll need by using containers you have, including:

  • Plastic bins
  • Suitcases
  • Dresser drawers
  • Gym bags and duffel bags
  • Reusable grocery totes
  • Buckets, baskets
  • Laundry hampers

Save shipping boxes you receive during the year to reuse. Purchase used moving boxes from your moving company.

Don’t pack empty containers — for example, pack small bathroom items in a clean trash bin with a fresh garbage bag liner. Fill a laundry hamper with items.

White, unprinted newsprint paper is best for wrapping items when packing, but you can also use towels, linens, even clothes to safely wrap up items for packing. Socks are great for padding glassware.

Green bubble wrap (with up to 40% recycled content) and green packing peanuts (made from vegetable oils and cornstarch) are available as alternatives. You can also purchase boxes made from recycled cardboard.

Leave the Kitchen for Last

Once all your dishes and flatware are stored away, you will be forced to use plastic or paper plates, cups, and utensils. A better option is to leave out just enough kitchen items to get you through moving day. Then you can pack them and mark them “Open First” so you have them available to use when you arrive at your new home.

After the Move

When your move is complete, packing paper and boxes can be recycled. You can offer free packing materials on Facebook Marketplace or Internet yard sale groups. If you do use plastic packing materials, use a site like Recycle Finder to dispose of them at a recycling drop-off location.

Ask your movers if they will pick up your used cardboard boxes for recycling. You may want to keep some of the strongest cardboard boxes to repurpose for storage in your new home.

There are many ways to impact the environment in a small way. Following these guidelines will make a significant positive influence and can be the start of an on-going environmentally-responsible lifestyle in the years to come.

If you have concerns about eco-friendly moving, call a professional moving consultant at Ayer Moving & Storage at 1-800-233-MOVE. They will be happy to discuss how they can help make your move “green.”

Going Off to College? Student Moving Tips to Ease the Stress

Two things to remember about moving to college. One: It is a temporary move and Two: You will be limited in personal space. Here are some tips to help make the move smooth and enjoyable!

The most important student moving tip is to formulate a PLAN and stick to it! You will not only save costs on moving and storage, but you will also save yourself and your family stress and strain (physical and mental).

Plan your Move

If you can visit your future dorm room or apartment prior to moving in, make a scaled floor plan so you will know at the outset how much actual space you have. If there is a communal kitchen and sitting area, find out what appliances and furniture are provided. No need to bring things that are already in place for you.

If you know who your roommates will be, contact them and compare notes so you can avoid duplication and agree on arrangements for sharing the room equitably.

Learn if the school provides moving dollies or rolling laundry bins to assist with the move. If not, consider renting any special equipment you may need. Ask if students are available (football players, perhaps) to help with the move-in.

What is Essential

Most dorms are small and don’t offer any more space than necessary. Be sure what you plan to take with you is essential. Is the dorm air-conditioned? Will you need a small fan? Are there enough electrical outlets or will an extension cord or surge protector be needed?

Resist the temptation to bring more clothes than necessary. You may have to share a dresser or wardrobe with your roommates.

It’s a good idea to pack a basic toolkit and first aid kit. A hammer, screwdrivers, and pliers can be lifesavers on move-in day and after. Duct tape and zip ties come in handy as well.  The first aid kit should contain at a minimum, disinfectant wipes or spray, bandages, sports tape, and an over-the-counter painkiller, such as ibuprofen. Don’t forget tweezers and a small pair of scissors.

Pack Efficiently

You may need to climb stairs or use an elevator to get to your dorm room, so pack efficiently to limit the number of trips. Pack little things into large ones. Use a sports duffel bag, backpack, or cloth shopping bags to carry small items and make them easier to carry. Don’t pack boxes too heavy. Your back will thank you.

Roll your clothing, rather than simply folding it. You’ll be surprised at how much more you can fit into a suitcase or box and you’ll avoid wrinkling. Remember that students only need casual, comfortable clothing, workout clothes, and a nice outfit or two.

Pack spare towels and bed linens in plastic under-bed storage bins, rather than in cardboard boxes, so you can just place them under the bed.

Pack like items together and label your boxes so you can unpack in an organized and speedy fashion.

Use old eyeglass cases to hold a cord or cable.

Use a plastic bag or shower cap over your shoes before packing them.

Pack Safely

If you are bringing any fragile items, like a framed photo, electronics, or glass, carefully wrap it separately in newsprint, plastic bags, a towel or shirt.

Ladies: place a cotton ball or pad in your cosmetic compacts to prevent them from cracking. Wrap your liquid cosmetics in plastic wrap before placing them in a zip bag for extra protection against breakage.

Wait to Buy

Hold off until after the move to buy new things you think you will need. You might be able to share costs with roommates or you may find you don’t need that special something anyway.

The Actual Move

When moving in, begin with the larger items and set them in place. You can remove the bulky packing materials right away to give you room to position your décor and pictures when you are ready.

If on the day of your move, the temperature is hot, be sure to pack any perishable items last and unload them first. Leave behind any aerosol products that can explode under heat. Pack electronic devices that may be affected by high temperatures in insulated coolers.

Relax and Enjoy the Experience

Try not to stress out by making the experience fun with friends, music, photos, and snack breaks. Move-in day is the start of your college experience this year. Make it great!

 

If you have concerns about moving into college housing, call Ayer Moving & Storage at 1-800-233-MOVE. If you are just beginning to plan for your move, download a copy of the Ayer Moving & Storage guide: Packing Tips from the Professional Packers at Ayer Moving & Storage.

Maintenance for Your New Home

It’s human nature. Once you’ve signed the closing documents and your new home is really yours, you’ll start thinking about what you want to do to improve it!

There’s that wallpaper that you can’t stand. And the carpet that really needs replacing. Before you drive yourself crazy running to Home Depot or Lowes, grab a fresh notepad and make a wish list. Invite each member of the family to add to their own page of “wishes” so you can prioritize them and address each one at the appropriate time.

Before you address changing the décor, here are ten maintenance items that should be done sooner, rather than later to avoid problems.  You can replace that ugly wallpaper later!

1. Clean Refrigerator Coils

Refrigerator condenser coils are located on the back of the fridge or across the bottom. When coils are clogged with dust, pet hair and cobwebs, they cannot efficiently release heat. This means your compressor works harder and longer than it was designed to, using more energy and shortening the life of your refrigerator. Clean the coils with a vacuum and a coil-cleaning brush, which is bendable to fit in tight areas.

2. Check the Dryer for Built-Up Lint

A clogged lint screen or dryer duct can drastically reduce the dryer’s efficiency. It can also use up to 30 percent more electricity, wasting money you might use towards another home improvement project.

3. Check your Furnace and HVAC Filters, Too

Just like in your dryer, only on a larger scale, a clogged filter makes your heating and cooling systems run less efficiently, wasting energy and money. A clogged filter traps harmful pollutants and allergens that affect interior air quality. Replace the filters if needed and mark your calendar to do this on a regular basis.

4. Re-caulk Your Windows

It is especially important in New England to minimize heat loss in the winter. Sealing the spaces around windows can help. The type of caulk you’ll need will depend on the type of windows you have. You’ll want a caulk with a joint movement capability of between 25 and 50 percent and a 20-year weather-seal warranty. Apply to clean and dry surfaces when outside air temperature falls within the suggested range on the caulk packaging.

5. Clean A/C Condensers and Evaporators

Turn off the electricity to the unit and vacuum the outdoor condenser exterior fins with a soft-bristled brush. Clear away bushes, weeds and overgrown grass within two feet of the unit. Replace the furnace filter on the evaporator unit, vacuum the blower compartment, and clean the condensation drain. If this is too much DIY for you, make an appointment with your HVAC company for an A/C tune up in April or May before the pre-summer rush.

6. Locate the Main Water Shutoff Valve

In the flurry of activity on moving in, you may not think to locate the main water shutoff valve. Important for obvious reasons, check it out before you need to shut off the water for any reason.  Usually you’ll find a main shutoff valve directly before the water meter and another after. You’ll see a gauge and a paper or vinyl tag that indicates the handle of the valve. Turn the handle perpendicular to the pipe to shut off the water.

7. Clean Gutters and Roof Valleys

Gutters with leaves and debris will prevent water from draining into the downspouts and can cause the gutters to freeze and become damaged. Water can back up and cause the roof to leak. Clean gutters by removing debris with a trowel or your gloved hands and then flush with water from a garden hose.

8. Check Smoke and CO Detectors and Replace, if Needed

Be sure you know where all the detectors are located and check them to be sure they are working properly. If needed, replace the batteries or the units themselves and mark your calendars to change the batteries every time you “Spring Ahead” or “Fall Back.”

9. Test Your Sump Pump

Before the beginning of the rainy season, pour water into your sump pump to make sure it works. The most common (and worst) time for a sump pump to fail is during the first heavy rainfall after months of not being used. Pour a bucket of water or two into the sump to make sure the pump kicks on.

10. Create a Homeowner’s Journal

Purchase an accordion file or a ring binder into which you can file insurance papers, repair receipts and documents relating to improvements and repairs you make. Storing all these household records in one place makes it easier for you to locate information when you need it.

If you have questions about moving or would like a no-obligation moving estimate, call Ayer Moving & Storage at 1-800-233-MOVE. W have experience moving across town or across the country or internationally. If you are just beginning to plan for your move, download a copy of the Ayer Moving & Storage guides.

A Beginners Guide to Packing

If you’ve decided not to hire professional packing services, and will be packing your own household goods for an upcoming move, here are some helpful tips to keep in mind:

The right cartons and packing materials are vital. Don’t think that banana boxes from the supermarket are good enough. Moving cartons are manufactured to withstand the rigors of moving. Ask your mover for some help in selecting the right sizes and types. Don’t forget unprinted newsprint, bubble wrap and heavy-duty tape.

 

Cushion boxes with paper. Wad up unprinted newsprint to create a cushion on the bottom of the box before packing. Fill empty spaces with more wadded up paper.

 

Don’t overcrowd boxes. Don’t pack them too heavily (especially boxes with books) and keep like items together.

 

Hang clothes for fewer wrinkles. Pack clothing in stand-up wardrobe boxes on hangers. Without overcrowding, clothes will hang straight and stay wrinkle-free.

 

Pack glassware upside down. Wrap glasses individually with two pieces of newsprint paper and stand upside down on end (not on their sides).

 

Pack dishes on their sides. Wrap dishes individually with two pieces of paper and stand on their ends (not flat)!

 

Specialty items need special cartons. Pack computers, lampshades, mirrors, flat screen TVs, pictures, and artwork in special cartons designed for them.

 

Organize room by room. To make unpacking easier, pack rooms separately and mark the room name on the top and sides of the box.

 

More on labels. A good idea is to use a label with, not only the name of the room prominently displayed, but also include your name, contract number and a brief description of what’s inside. Add “UNPACK FIRST” to the box with move-in essentials and only mark boxes “FRAGILE” if they truly are fragile!

 

Resist the temptation. Don’t pack paints, turpentine, aerosol cans, bleach, or flammable liquids. By law, movers cannot carry flammables. Properly dispose of them or give them away. You don’t want to risk a fire or damage to your belongings en route to your new home.

 

Packing for a move can be time-consuming. When getting estimates for a move, be sure to ask for one with and without packing. When you add in your time and effort and the cost of additional insurance you will need, you may find it is better to leave packing to the professionals. Ayer Moving and Storage will be pleased to talk to you about ways you can ensure a safe and secure move of your household. Call 1-800-233-MOVE or visit the website.

What to do After Your Next Move

TIPS TO HELP YOU PRIORITIZE.

Ask ten people for tips on what important tasks they should put on their to-do list after moving … and you’ll probably get 100 different answers!  That’s because there are always important things that need to be done.

Before You Move

In addition, there are some key responsibilities that you can do BEFORE you move … or at least get the ball rolling.  These include:

Advise Utility Companies. Let the utility companies in your new location know the date of your move so that they can be turned on. This includes the providers for electricity, gas, and water. A seamless transfer is the goal, so just having the billing department know that you will be responsible for payment on and after your move-in date may ensure that utilities are up and working when you move in.

Update your address with the United States Post Office. This can be done easily online so that your mail arrives at your new home on the date you specify.

Home Security. If you have a home security system, talk to your provider about transferring it to your new home. If you are leaving it as part of your house sale, then contact the company about getting a new system installed at your new home.

Pack an “essentials” box. Make sure that it includes those things that each member of the family will need right away at your new home. This should include toothpaste and toothbrushes, sheets and towels, and a change of clothes. Add a list of important phone numbers, medicines and vitamins, pet-related items, and work-related papers that you may need before you unpack.

After You Move

As soon as possible after your move-in,  here are some vital and some good-to-do tasks that will make your transition more comfortable and give you peace of mind.

Change the locks. Who knows how many extra sets of your house keys there are out there? Experts recommend that you arrange to have a locksmith come to your home as soon as possible to change the locks on the doors.  If you are handy, you can purchase new locks and do this task yourself.

Introduce yourself to the circuit breaker panel and shut-offs. For safety sake, it is important to know how to turn off the power and water to your home if an emergency arises. This includes your circuit breaker box (usually in the garage or basement) and the water, furnace, gas and/or oil and water heater shut-off valves.

With security comes peace of mind. Keep your family and home safe with a home security system. Call local providers and compare system features and pricing so you can arrange to have one installed soon after your move.

Update your license and auto registration(s). Not all states have the same regulations regarding updating license and registration after a move. Visit the local Department of Motor Vehicles or go online to determine the rules. You will need to update your license first before you can register your car and get new license plates, if necessary.

Update your voter registration. If there is an election within 60 days of your move, you can vote at your old polling place or mail in an absentee vote. Other elections will require you to register at least two weeks before the date of the election. You can often update your voter registration when you change your license. Be sure to ask at your town office or online at your town’s website.

Select new doctors and transfer medical records. Select a new primary care physician first and arrange to have your medical records from your old primary care physician transferred. According to HIPPA, your former doctor has up to a month to process your paperwork. There will be forms to fill out, and in some cases, fees to pay, so it is important to do this shortly after your move. Follow the same procedures for your dentist, eye doctor, and specialists.

Get to know your neighbors. The folks that live on either side of you, across the street, or down the road can be a wealth of information about your new location and the resources available to you. Plus … there is no time like now to make new acquaintances that may develop into best friends in the future.

Moving is never an easy task. Following these guidelines will help to ensure your move to a new home is as stress-free and smooth as it can be. If you have questions about what to do before, during, or after a move, call us at Ayer Moving at 1-800-233-MOVE (6683) or email us.

Ideas for Donating Home Furnishings and More

After you have decided to sell your home and move to a new location, you’ll be making decisions on what to take with you.  If you’ve been in your home for many years, you probably have accumulated lots of “stuff” that you may or may not want to bring along.

Why Not Sell?

You can try to sell some things on EBay or Craigs List or one of the many local Facebook Yard Sale groups. Or take clothing or household goods to a consignment shop to see if you can earn a few dollars. You can even organize a yard sale. There is nothing wrong with these options, except they take a lot of time and energy to implement and are not always as successful as you would like.

A better alternative may be to donate your household goods, furnishings, and/or clothing to one of several charitable organizations that use the proceeds from the sale of your donated items to help those in need in the community. Keep in mind that your donations may be tax-deductible!

Information You Can Use

Here are just some of the organizations near to us at Ayer Moving and Storage in Ayer, MA.

We’ve listed the items these charities accept, the days and hours you can bring donations, information on pick-up scheduling (if available) and a little about the organization and what their mission is in the community. Be sure to call or visit the websites so you can double check on current information.

Household Goods

530 Main Street
Acton MA
978-634-1710

Household Goods Website

Household Goods is part of the Furniture Bank Association of North America, which provides gently-used household furnishings, free of charge, to individuals and families in need.  Donations are accepted on Tuesdays, Thursdays, and Saturdays 9 am – 12 noon.

Cornerstone Thrift Shop

12 Concord Road
Acton MA
978-263-1050

Cornerstone Thrift Shop Website

Located within and operated by the Acton Congregational Church, Cornerstone Thrift accepts donations of home décor, clothing, shoes for all ages, small housewares, books, toys, and CDs. The sale of donated items supports the church’s ministries. Open Mondays and Fridays 10 am – 2 pm; Wednesdays 3 pm – 5:30 pm; and Saturdays 10 am – 12 noon.

Habitat for Humanity Restore

637 Lancaster Street
Leominster MA
978-227-5556

Habitat for Humanity Restore Website

Habitat for Humanity Restore sales help to provide funds for the building of homes. The organization works with people in the community and prospective homeowners to build homes for those who are in need. They accept many items including furniture, electronics, hardware, lighting, tools, building materials, bath and plumbing, and electrical supplies … and even cars! They include a pick-up request on their website for large items. Call for donation days and hours.

Salvation Army Thrift Store

1422 Water Street
Fitchburg MA
978-348-1044

Salvation Army Thrift Store Website

The Salvation Army provides many programs to help the hungry, the homeless, Veterans, and more. They accept household goods, furniture, and clothing. You can schedule a pick-up online for large items. Donations may be brought in Mondays – Fridays 9 am – 3 pm and Saturdays 9 am – 2 pm.

Savers

222A East Main Street
Marlborough MA
508-485-5191

Savers Website

Sales of donated items support non-profit organizations in the community. Clothing, footwear, toys, furniture, books and media, as well as household items are needed.  Even single socks and tattered clothing can be repurposed into rags for insulation! Call the local Savers for days and times that donations can be brought in. Check the website for additional locations, including one in North Worcester.

Goodwill Store

25 Park Avenue
Worcester MA
508-752-4042

Goodwill Store Website

Open Mondays – Saturdays 9 am – pm and Sundays 11 am – 4 pm, the Goodwill Store provides job training for persons with disabilities and other barriers to employment. Low cost (donated) goods are sold to individuals and families looking for a good value. Acceptable donated items include antiques and collectibles, artwork, linens, bicycles, books and media, clothing and accessories, cookware, household décor, jewelry, small home furnishings, small kitchen appliances, sporting goods, and new toys. In addition, Goodwill accepts computers and accessories for recycling through the Dell Corporation.

Fresh Start Furniture Bank

16 Brent Drive
Hudson MA
508-485-2080 (option 3)

Fresh Start Furniture Bank Website

Like Household Goods in Acton, Fresh Start provides free furniture to those in need. They also take small appliances, lamps, irons, vacuums, kitchen appliances, and new or gently-used linens. Be sure to call for information on pick up. Donations may be dropped off Tuesdays and Thursdays 10 am – 12 noon and Saturdays 9 am – 12 noon.

Before taking donations to any one of these organizations, call to ascertain whether anything has changed – days and hours to donate; items needed or no longer accepted.  Remember, too, that items should be clean and in working order with no missing parts. Most charities ask that clothing is pre-washed, and that furniture be free of pet hair or smoke residue.

If you have questions about getting the contents of your home ready for your move or for a no-obligation moving estimate, call the relocation specialists at Ayer Moving and Storage at 800-233-MOVE.

A Dozen Tips for Moving During the Winter

If you are moving during the winter months, you’ll need to add these helpful tips to your checklist. Snow, ice, and cold temperatures can add stress and problems you don’t need to an already full list of to-dos. Be sure to:

1. Have a back-up plan.

Talk to your mover about a “Plan B” if a winter storm threatens your move. Movers are used to winter weather conditions, but if a move must be postponed, you will want to have discussed this with your realtor, landlord, and the movers beforehand. The movers may be able to pick up your things, but not be able to deliver them to your new home. If this is the case, you will need short-term accommodations.

2. Cover up.

Keep the floors in both the home you are moving from and the one you are moving to protected from the elements when the movers are going in and out. Have plastic tarps or mats to lay on the floors inside and at every outside door.  The movers will bring along floor pads, but you’ll want to be sure to have enough on hand to battle Mother Nature!

3. Turn the heat off.

With the doors open and people moving in and out, your furnace will be working overtime. Turning the heat off will save energy and money! You might run a space heater in the main bathroom and keep the door closed so when in use, the bathroom will be a welcomed oasis of warmth.

4. Clear the way.

Make sure the sidewalks, walkways and driveways are cleared of snow and use salt or ice-melt so that the movers have a clear and safe access to your home to move your belongings to the truck.

5. Check for snowplows.

Be sure to check that snowplows haven’t left a bank of snow in your driveway overnight. You may have to move your car if parked on the street to allow access for the moving van and it may be plowed in by morning.

6. Have extra protection on hand.

Even though the mover will have plenty of pads to protect your furniture, if halfway through the move, the snow begins to fall, you’ll want to have sheets or blankets near the front door to cover furniture and boxes as they are carried to and from the moving van.

7. Let there be light (and heat).

Be sure that all utilities have been called well in advance so that the electricity and heat can be turned on a couple of days before move-in day.

8. Set aside winter supplies.

Pack a box to include gloves, hats and scarves, as well as an ice scraper and salt. Keep this box in the car with you, along with a snow shovel. If your driveway or walkways at your new house are snow covered, you’ll have what you need on hand.

9. Prepare your car for winter.

Have your car winterized, topping up all fluids and checking the brakes and tires. Be sure to put on snow tires just in case. Carry extra windshield fluid as well.

10. Plan your route.

Know how to get where you are going and check with the local authorities in the event of bad weather to be sure there are no road closures. Know where overnight accommodations are located along your route should you need to stop.

11. Keep everything tidy.

Have old towels and paper towels on hand in the car so that you can wipe snow and/or rain off the boxes as they are being carried into your new home.  Be sure to have padding on the floors to soak up moisture from inclement weather.

12. Offer hot drinks.

Hot chocolate, tea and coffee will be most welcomed by everyone who’s helping with your move.

If you have concerns about the weather on moving day, call Ayer Moving & Storage at 1-800-233-MOVE.  We have experience moving in all seasons and can answer your questions. If you are just beginning to plan for your move, download a copy of the  Ayer Moving & Storage guide: Timeline for a Stress-free Moving Day.

How to Plan and Organize an Office Move

Moving your home is a massive feat of coordination, hard work, and patience. Moving a whole office is an even bigger endeavor, that requires moving larger items, and coordinating with a much larger group of people.

It may be challenging, but it doesn’t have to be difficult. Early in your planning, start following these simple steps to get your office move under control, and make the process as simple as possible for everyone you work with.

Give Yourself Enough Time

Moving an office doesn’t just involve communication and coordination — it involves minimizing the downtime you’ll experience during the actual move, so you can get back to business ASAP.

Experts estimate that for a smaller office, you should schedule your move to an absolute minimum of three months in advance. Mid-size to large offices will need anywhere between six to eight months from start to finish. Keep this in mind when planning move-in dates and signing leases — both for your new office space and your current.

What’s Your Budget?

You’ll need to buy boxes, padding, tape, and other supplies. You may need to rent dollies and a moving truck, and you will need to hire movers.

Before you begin making serious plans, check to see what the budget is for moving your office. You need to be able to afford all the necessary tools to get the job done swiftly, safely, and securely.

Know What You’re Getting Into

It’s not enough just to tour the new office. Planning an office layout is precision work, and you need as much information as possible.

As soon as you can, get blueprints of the new space. This will include information about doors, windows, bathrooms, and electrical outlets — all of which is key to figuring out how to lay-out your new space.

Measure your existing furniture, and determine what could go where. Keep in mind existing problems in your current space, and how you could resolve them in the new office.

If you plan to call in carpenters or other professionals to make adjustments to the new office, make these arrangements early on, and keep in mind that these projects often take longer than even seasoned professionals estimate. You’ll want everything in its proper order when your team moves in.

Delegate!

You can’t do it alone. Especially if you’re moving a large office, make sure you’re working with your employees or fellow coworkers to coordinate the move.

For instance, if your office has several divisions, make sure each division is responsible for packing its own items. If you have a smaller office, you may need to delegate directly or take volunteers for people who will coordinate the smaller and more local aspects of moving the office.

Check In Regularly

Schedule regular meetings with your staff to check in on the state of the move. Set clear goals and deadlines for packing and other essential steps, and make sure these are met. If a department is lagging behind on the move, figure out what they need to succeed — just like you would do when handling any other big office project.

Hire Movers

Moving an office may be essential to your continued operations, but your office employees can’t actually do the move for you.

Hiring professional movers like Ayer Moving pays for itself. We’ll get the job done quickly and safely. We know how to pack you up, how to keep delicate equipment safe, move heavy furniture safely, and make sure nothing gets lost. The money you spend on hiring movers will reap ample dividends, when you factor in the time and stress you’ll save.

The prospect of packing up and moving your entire office may seem like a nightmare. But by planning far in advance, understanding your timeline, creating a budget, delegating tasks and checking in on their completion, and hiring professional movers to help, you’ll be a step ahead of the game.

9 Moving and Packing Tips to Make Your Move Simple

It’s no secret: moving can be a huge headache. For many people, every step on the way is stressful — from finding a new place to live to packing and moving boxes. All that’s on top of the ordinary life stress you experience just by uprooting yourself and your family.

But moving doesn’t have to be so stressful. Follow these tips throughout your move to ensure your move is as quick, easy, and painless as possible.

1) Create a to-do list.

Even if you’re just moving across town, there’s a lot to keep track of. As you go along, you’ll find more and more tasks to complete. It’s easy to start dropping balls, and you’ll start to feel very frazzled.

Early on in your process, create a to-do list. Add to it as you find or remember new tasks, and cross things off as you finish. For time-sensitive tasks, consider putting together a calendar, so you can visualize upcoming deadlines easily. Having all this information on paper, outside of your head, will help you avoid a lot of stress down the road.

2) Downsize your stuff.

If you’re like many people, moving is a process of discovering how many things you own. You’ll discover clothes you haven’t worn in years, crafts projects you picked up and then discarded, appliances that no longer work, books you’ve never read and never plan to.

Many people find this review to be one of the most stressful parts of moving. Don’t be afraid to purge items you’re not using, and won’t use. Otherwise, you’re simply paying to bring useless items with you.

3) Donate what you don’t need.

Many charities, like Goodwill, the Salvation Army, and St. Vincent de Paul, are eager to get their hands on what you’re getting rid of. Make sure it’s in working order before you give it away — otherwise, you’re just offloading the cost of dumping items onto a charity. And don’t forget that most of these charities will work with you to pick up your items, especially large ones.

4) Sell some things, but…

If you don’t want to donate all your unwanted items, you might try holding a garage sale or unloading some of them on eBay or a comparable service. Be aware, though, that selling your used items may take more time than donating them, and it may take up extra time when you’re already stressed. Unless you know the money you’ll get is worth the time you’ll spend, it may be better to donate what you can.

5) Sort what’s left.

When you’re assembling boxes, it’s easy to simply pack all things in one room together. This can be handy but can also cause problems. You may catch yourself packing books in with knickknacks (because they’re both in your living room), or plates in with appliances (since they’re both in your kitchen).

Instead, sort like with like. Pack all your clothes together, your books together, and so forth. This may seem counter-intuitive at the time, but it’ll make organizing your new space far easier.

6) Start packing as early as possible.

You may feel silly having boxes around months before you move out, but you’ll save yourself some serious trouble if you pack close to your date. As early as you can, begin packing items you know you won’t need until you’ve moved into your new place. Label your boxes carefully, and store them somewhere safe until it’s time to load the truck.

7) Call in some favors.

Maybe you’ve helped friends move in the past. Maybe you have a friend who’s always happy to help you pack. (Or maybe you know you can bribe someone with pizza if they’ll move a few boxes.) Now’s the time to call in these favors.

It’s best to do this as early as possible. Let people know when you’ll need them, and what specific services they can provide you with. This way, they won’t feel like you’re springing anything unexpected on them or guilt-tripping them into providing help.

8) Schedule disconnect dates.

You’ll need to disconnect your electricity and possibly your water, internet, landline, and cable service. If you wait until you’re about to move to do so, you may see your prospective disconnect dates fly past you.

The good news is you can usually schedule your disconnect dates well in advance. Just call your provider’s customer service line and ask. You’ll usually want to schedule the disconnection for your move-out day, so you can still vacuum, mop, and do other cleanup that will require your items.

9) Hire professional movers.

Many people think of hiring a moving company as surrender. But when you’re moving, your focus should be on logistics and adjusting to your new life — not the manual labor of moving heavy boxes.

Movers move people all the time (obviously) and know things about moving heavy objects, stacking objects safely, and keeping your items safe that you yourself may not know. By hiring professional movers, planning ahead, packing early, and following the other tips on this list, you’ll assure the smoothest move possible.

It’s no secret: moving can be a huge headache. For many people, every step on the way is stressful — from finding a new place to live to packing and moving boxes. All that’s on top of the ordinary life stress you experience just by uprooting yourself and your family.

But moving doesn’t have to be so stressful. Follow these tips throughout your move to ensure your move is as quick, easy, and painless as possible.

Let us help!

Give us a call at 1 (800) 233-6683  or visit our website to discuss hiring expert movers. Also, consider downloading our packing guide.